When the Adjudicator communicates the adjudication process to the Parties, the Adjudicator may specify the supporting documents, materials, and number of pages that each Party may submit to the Adjudicator for consideration.

Due Dates for Supporting Documents

Claimant’s Documents

The Claimant’s supporting documents are due within five days after the day on which the Adjudicator is appointed to adjudicate. Pursuant to section 23 of the Prompt Payment and Adjudication Regulation,  the Claimant must send the following documents to the Adjudicator:

(a) a copy of the Notice of Adjudication;

(b) a copy of the contract or subcontract, as the case may be; and

(c) copies of any documents the Claimant intends to rely on during the adjudication (these documents must also be provided to all Parties to the dispute)

Copies of these materials must also be provided to ADACC by electronic means to authority@adacc.ca on the day they are provided to the Adjudicator.

The provision of these materials commences the 30-day timeline within which the Adjudicator must determine the dispute (unless extended).

Respondent’s Documents

Pursuant to section 24 of the Regulation, a Party responding to the Notice of Adjudication must provide its response to the Adjudicator and every other Party to the dispute within 12 calendar days of receiving the Claimant’s documents, unless the Adjudicator directs that the response be provided earlier. The response should include:

(a) a Response to Notice of Adjudication; and

(b) copies of any documents the Respondent intends to rely on during the adjudication.

Copies of these materials must also be provided to ADACC by electronic means to authority@adacc.ca on the day they are provided to the Adjudicator.

Documents submitted to ADACC after 4 p.m. mountain time or at any time on a Saturday or a holiday shall be deemed to have been submitted on the next day that is not a Saturday or a holiday.

Pursuant to section 25(2) of the Prompt Payment and Adjudication Regulation, the Adjudicator will notify the Parties when the Adjudicator has in his or her possession all documentation and information required to make a determination of the matter.

The Adjudicator will render a written Notice of Determination with reasons and issue an Order within 30 days after the day on which the Claimant’s Notice of Adjudication, a copy of the contract or subcontract and copies of all documents which it intends to rely on in the adjudication (the “Claimant’s Documents”) are received, pursuant to section 33.6(4) the Prompt Payment and Construction Lien Act and s. 26 of the Prompt Payment and Adjudication Regulation.

The Adjudicator may extend, one or more times, any deadline in the adjudication process to a maximum of 10 calendar days if the Adjudicator considers it necessary, or if the Parties agree and the Adjudicator consents, in accordance with section 25(3) of the Prompt Payment and Adjudication Regulation.

The Adjudicator must inform ADACC of any extensions of any deadlines in the adjudication process. This can be done by email to authority@adacc.ca.